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Forms Index

Volunteer Essentials

Formerly known as the Council Resource Guide, the new Volunteer Essentials is fully digital, searchable, and printable for your convenience. View it now at!

This is a full listing of the resources (forms and documents) available from GSNorCal. Select one of the content groupings below to view all of the available resources for that topic!


Adult Recognition

National & Council Award Nomination Form | Online
National & Council Awards Packet | PDF
National & Council Letter of Endorsement Form | Online
Service Unit Award Nomination Form | PDF
Service Unit Award Packet | PDF
Service Unit Shop Order Form | PDF


Event Manager Resources

Event Committee Best Practices | PDF
Event Committee Recognition | PDF
Event Confirmation Checklist | PDF
Event Emergency Plan | PDF
Event Evaluation Questions | PDF
Event Final Report | Online
Event Flyer Checklist | PDF
Event/Camp Notification & Approval Form | Online
Event Manager Position Description | PDF
Event Registration Checklist | PDF
Event Roles to Delegate | PDF
Event Timeline and Checklist | PDF
How to Partner with Girls for Events | PDF

See also Safety (General)


Financial Forms and Resources

Donation Form for Troops and Service Units | Online | PDF
Finance Report Form–Troop | PDF
Finance Report Form–Service Unit | PDF
Financial Aid for Fire Victims | Online
General Financial Assistance Form | PDF
Money Earning Application | Online
PCI Compliance–Info packet and Acknowledgement Form | Online
Square Credit Card Reader FAQs | PDF
Troop Bank Account Creation Packet | PDF
Troop Bank Change of Signers Request | PDF


Girl Awards

Bronze Award Packet | PDF
Community Service Bar Application | PDF
Gold Award Reward Card Reimbursement Form | Online
Gold Award Packet | PDF
Gold Award Signature Form | PDF
My Promise, My Faith Award FAQs | PDF
Program Aid Evaluation | PDF
Program Aid Facilitator's Guide | PDF
Program Aid Girl Workbook | PDF
Service to Girl Scouting Bar | PDF
Silver Award Packet | PDF
Silver Award Signature Form | PDF
Silver Award Team Report | Online
Torch Award | PDF
To Serve God Religious Awards | PDF


Council Governance

2017 Blue Book of Basic Documents | English PDFEspañol PDF
Girl Board Member Application | PDF
GSNorCal By-Laws | PDF
GSNorCal Strategic Priorities 2018–2020 | PDF
Service Unit Delegate Nomination Form | Online
Delegates-at-Large Nomination Information | PDF

2018 Annual Meeting

2018 Registration Form | Online | PDF


Logo Guidelines for Troops and Service Units | PDF
Download GSNorCal Logos | Online
Please email for help with logos!



Certificate of Insurance Request | Online
Plan 2 and Plan 3P Insurance Request | Online | Plan 2 PDF | Plan 3P PDF
Plan 3E Accident & Sickness Insurance | PDF
Plan 3PI Accident & Sickness Insurance for International Trips | PDF
Insurance Claim Form | English PDF | Español PDF


Learning Facilitator Resources

Course Wrap-up Report | Online
First Aid Course Wrap-up Report | Online


Product Program

General Product Program Forms/Resources

ACH Discrepancy Form | Online
ACH Troop Debit Authorization | Online
Care to Share Box Wrap | PDF
Care to Share Flyer | PDF
Care to Share Receipts | PDF
Care to Share Table Tent | PDF
Product Complaint Form | Online
Reward Card Reimbursement–Gold Award | Online
Reward Card Reimbursement–Service Units | Online
Reward Card Reimbursement–Trip and High-Adventure Activity | Online
Safety Activity Checkpoints–Product Program | PDF 
Safety Activity Checkpoints–Online Sales | PDF 
Square FAQs | PDF

2018 Fall Product Program Resources

Girl and Parent Responsibility Agreement | English PDF | Español PDF
Rally Guide | PDF
Readiness Checklist | PDF

2019 Cookie Program Resources

Cadette, Senior, and Ambassador Opt Out Form | Online
Cookie Calculator | Excel
Cookie Goal Sheet | PDF
Digital Cookie - Completing Badges | PDF
Digital Cookie - Marketing to Customers | PDF
Digital Cookie - Setup for Girls Under 13 | PDF
Digital Cookie - Setup for Girls Over 13 | PDF
Digital Cookie - Social Media Toolkit | PDF
Family Guide | PDF
Girl and Parent Responsibility Agreement | English PDF | Español PDF
Girl Rewards Sheet | PDF
Rally Guide | PDF
Rally Registration Form | PDF
Readiness Checklist | PDF



Girl Scouts of Northern California Program Partners | Online 
The Guide for Programs and Events | Activity Finder OnlinePDF



Rental Property Directory | Online
Service Unit Property Reservation | Online


Retail Store

Retail Store Order Form | Online



2018–19 Girl Registration Form | Online | English PDF | Español PDF
2018–19 Adult Registration Form | Online | English PDF | Español PDF
Alum Registration | Online
Background Check Authorization Form | PDF
Family Renewal Steps | PDF
Program event online activity finder and registration | Online
Registration Help Form | Online
Summer Camp Registration | Online
Troop Catalog Opt In Form | Online
Troop/Member Change | Online
Troop Renewal Steps | PDF

See also Financial Forms & Resources

Troop Recruitment Resources

Instructions: Girl and Adult Registration Steps | PDF
Join My Troop Girl Invite Slip | PDF
Join My Troop Facebook Cover Image | PDF 
Join My Troop Facebook Post Image | PDF
Join My Troop Fillable Flyer | PDF


Safety (General)

Accident-Injury Report Form | Online | PDF
Adult Health History Form | English PDFEspañol PDF
Adult Health History with Physical Form | PDF
Approved Vendors List | PDF
Authorization to Rent Vehicles Form | PDF
Council Emergency Cards | PDF
Girl Health History Form | English PDFEspañol PDF | CAMP ONLY
Girl Health History with Physical | PDF
GSNorCal Health & Safety Plan-for Troop and Event First Aiders | PDF
Incident Report Form | Online | PDF
Internet Safety Pledge | Online | PDF
Media Information Sheet | PDF
Permission Form–Annual Permission | English PDFEspañol PDF
Permission Form–Parent Permission | English PDF | Español PDF
Permission Form–Sensitive Issues | PDF
Permission to Travel With Minors | PDF
Troop Driver Form | PDF

See also Insurance


Safety Activity Checkpoints

Introduction to Safety Activity Checkpoints (PDF)
Archery (PDF)
Arts, Crafts, and STEM (PDF)
Backpacking (PDF)
Bicycling (PDF)
Camping (PDF)
Canoeing (PDF)
Challenge Courses (PDF)
Climbing & Rappelling (PDF)
Climbing & Adventure Sports Progression Chart (PDF)
Computer / Internet Use (PDF)
Cookies / Council Product Programs (PDF)
Corcl Boating (PDF)
Cross Country Skiing (PDF)
Downhill Skiing and Snowboarding (PDF)
Fencing (PDF)
Fishing & Ice Fishing (PDF)
Geocaching (PDF)
Go-Karting (PDF)
Hayrides (PDF)
Hiking (PDF)
Horseback Riding (PDF)
Indoor Skydiving (PDF)
Indoor Trampoline Parks (PDF)
Inflatables (PDF)
Kayaking (PDF)
Land Sports (PDF)
Laser Tag (PDF)
Offshore Water Vessels (PDF)
Orienteering (PDF)
Outdoor Cooking (PDF)
Paddling & Rowing Sports Progression Chart (PDF)
Parades and Large Group Gatherings (PDF)
Recreational Tree Climbing (PDF)
Rowboating (PDF)
Sailing (PDF)
Scuba Diving (PDF)
Segway (PDF)
Shooting Sports (PDF)
Shooting Sports Progression Chart (PDF)
Skateboarding (PDF)
Skating (PDF)
Sledding / Tobogganing / Snow Tubing (PDF)
Snorkeling (PDF)
Showshoeing (PDF)
Spelunking/Caving (PDF)
Standup Paddleboarding (PDF)
Surfing (PDF)
Swimming (PDF)
Theme Parks (PDF)
Tomahawk, Knife, and Hatchet Throwing (PDF)
Tomahawk, Knife, and Hatchet Throwing Progression Chart (PDF)
Trip / Travel (PDF)
Tubing (PDF)
Waterskiing & Wakeboarding (PDF)
White Water Rafting (PDF) 
Windsurfing (PDF)
Ziplining (PDF)


Summer Camp

Camp & Outdoor Experience Website:

Advanced Equestrian Program (Tally Ho) Application | Online
Camper Health Form | PDF
CIT I Application | Online
CIT/WIT II (Advanced) Application | Online
CIT/WIT III (Apprentice) Application | Online
Communicable Disease Protocols | PDF
Immunization Exemption Form | PDF
Preparing for Camp Guide | Bothin | Skylark Ranch | Sugar Pine
Summer Camp Brochure | PDF
Summer Camp Financial Assistance Form | PDF
Summer Camp Registration | Online | PDF
Summer Camp Packing List | PDF



Authorization to Rent Vehicles | PDF
Girl Scout Guide to U.S. Travel | PDF
Permission for Minors to Travel | PDF
Reward Card Usage to Support Troop Trip and High-Adventure | PDF
Travel Progression Chart | PDF
Travel Stories & Tips | Online
Trip Insurance Enrollment Plans Form | PDF
Trip and Outdoor Budget Planning Tool | PDF
Trip and Outdoor Planning Checklist | PDF
Trip Or High Adventure Approval Form | Online | PDF
Troop Driver | PDF


Service Unit Resources

Adult Investiture Ceremonies | PDF
Effective Service Unit Meetings | PDF
2017 New GSUSA Program Content FAQ | PDF
Service Unit Event Budget Worksheet | PDF
Service Unit Event Financial Report | PDF
Service Unit Finance Report | PDF
Service Unit Meeting Plan | PDF
Service Unit Property Reservation Request Form | PDF
Service Unit Reward Card Reimbursement for Camp/Event Fees | Online


Troop Resources

Adult Interest Survey | PDF
Disbanded Troop Form and Information | PDF
How to Start a Troop in 5 Easy Steps | PDF 
Meet My Girl Scout | PDF
Outdoor Progression Chart | PDF
Outdoor Resource Booklet | PDF
Troop Camping Gear Checklist | PDF
Troop Camping Personal Equipment Checklist | PDF
Troop Government | PDF
Uniform Insignia Booklet | PDF

Updated Award Logs

Awards Log–Daisy | PDF
Awards Log–Brownie | PDF
Awards Log–Junior | PDF
Awards Log–Cadette | PDF
Awards Log–Senior | PDF
Awards Log–Ambassador | PDF

Updated Badge Chart–All levels | PDF


Volunteer Resources

Social Networking Guidelines | PDF
Volunteer Information Securtiy and Data Protection Policy | PDF
Volunteer Management Policies | PDF
Volunteer Position Descriptions | PDF
Website Guidelines | PDF


Volunteer Run Camp Directors

Event/Camp Notification & Approval Form | Online
Out-of-Council Camp Volunteer Form | Online


Volunteer Toolkit

VTK Tips: Choosing and Customizing Your Year Plan | PDF
VTK Tips: New Journeys and Badges | PDF
VTK User Manual | PDF
VTK Pre-selected Tracks Overview–Daisy | PDF
VTK Pre-selected Tracks Overview–Brownie | PDF
VTK Pre-selected Tracks Overview–Junior | PDF
VTK Pre-selected Tracks Overview–Cadette | PDF
VTK Pre-selected Tracks Overview–Senior | PDF
VTK Pre-selected Tracks Overview–Ambassador | PDF
VTK Pre-selected Tracks Overview–Multi Level | PDF